What is a computer backup plan for ?
Administrative documents, financial statements, customer sheets, service contracts will accumulate in your database over time. Everyone can be useful for your daily tasks. Also, it is important to protect them and save them. To do this, you can define a computer backup plan.
It will facilitate the process for all of your employees.
That’do’a safeguard policy ?
In computer science, the backup designates process by which you secure data from your information system. We use the term “backup” in English.
It includes two operations. The record data first, followed by a duplication. In general, the latter is made on another medium outside your computer fleet.
It can be in your room or outside. Sometimes online thanks to Cloud computing.
Save your data will allow you to restore it easily and quickly in the event of loss, whatever the reason (theft of the storage medium, material failure, hacking act, fire, handling error, etc.).
THE computer backup plan defines the policy to follow to carry out this archiving operation. He specifies :
- The nature of the data to be saved;
- Their location;
- The frequency of backup;
- The date and time of the operation;
- People who are responsible for it.
This safeguard policy guarantees the continuity of your activity in the event of loss or theft of data. It also helps to protect your brand image with your partners and customers.
How to manage your backups ?
You are wondering how to secure your business data ? Favor safeguard ! There method 3-2-1 is then strongly advised. It is based on three techniques which consist of:
- Realize Three copies of each file : Concretely, this means that you have an original and two copies;
- Select two different supports For safeguard: they must be of different nature and brand;
- Add one Hors -site support : This technique saves you with a total loss of your data if an incident occurs in the premises of your company. Off site archiving can for example be done by the cloud.
Manual backup is possible. You can also use backup software. This assists you when transferring your data from one medium to another.
It can also help you for fast food and complete your database.
Most backup software offered on the market include a security system that protects your data from cyber attacks.
Of course, antimalware software is not always effective. But at least, in case of hacking, you have a copy of data in other supports. In this case, you are required to inform the CNIL of the risks incurred in view of the compromised data.
Set up a computer data backup plan
THE computer backup plan is a process that is subdivided into several steps. The data to be saved, the support used and the procedure to follow must be clearly defined upstream.
Select the data to store
It is not necessarily necessary to back up all the files you create on a daily basis. Sort to keep only those who are useful to you or those who are not recoverable in case of loss. So you avoid cluttering your storage disc.
Choose the supports
Several storage solutions are available to you to save your IT files. You have :
- The internal hard drive;
- External hard drives;
- Magnetic band;
- CD-ROM and DVD-ROM;
- USB keys;
- NAS servers;
- Cloud Computing;
- External servers.
Choose a support whose storage capacity is Suitable for your needs. Also take into account his lifespan. Supports such as CD-ROM or DVD-ROM can for example show signs of wear over time.
Remember to check them regularly to make sure that no failure affects your support and its contents.
Define the backup procedure
Backing up data in a company can be done in different ways:
- The backup complete which consists in making a copy of all of your data;
- The backup incremental or incremental which allows you to copy only modified or newly created files from your last backup;
- The backup differential with which you make a complete copy of the files that have been modified or created since the date of your last full backup.
Once the system has been selected, just Plan the backup so as to make it regularly.
See to Disconnect your network support and the workstation after each backup. This gesture limits the risk of data loss. Indeed, computer hackers can always access it if they remain connected to the workstation and the computer network.
Likewise, do not hesitate to set up a system to secure them: a password on your computer for example, or data encryption in the Cloud.